Project assistant

Egis Romania is looking for a Project assistant. Role is full-time and based in our offices in Zimbor, Romania.

Determined contract – 1 year.

Context

Egis has been working in Romania for more than 25 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development and other institutional advisory services.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

Joining our Group and its 19,500 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation

For day-to-day office management and secretarial activities of the Transylvania Motorway Supervision project we will like to have in our team a Project assistant supporting progress of this project.

Specific benefits for this include:

• Working in a dynamic international environment as part of a highly regarded global engineering company
• The ability to shape your career across a wide variety of market sectors and activities, including international mobility opportunities
• A structured career development programme of continuous learning, review and development
• Option to work flexibly (hours and location) according to latest company procedure and business needs
• Competitive salary and benefits package, including meal tickets and medical subscription

Job description for Project assistant:

Depending on your level of experience, the job of a project assistant will require you to be able to:

• Develops and maintains a good relationship with the Client / Beneficiary of the project
• Receives, records, distributes and archives correspondence and documents
• Writes letters and documents
• Takes over the received messages and sends them to the interested persons
• Updates the address book and database with contacts
• Establishes the supply needs, sends orders for stationery, consumables
• Prepares and sends the statement for the project expenses
• Technically edits documents (making photocopies, binding documents, etc.)
• Schedule appointments, book plane / train tickets, make hotel reservations
• Implements and applies quality procedures in secretarial activities, according to the requirements of the Quality Management System
• Ensures the transport and delivery of documents on behalf of the company (through third parties or personally)
• Performs other activities at the request of the direct manager
• Prepares the Minutes of the meetings

Candidate Profile

We recognize that each applicant will bring different experience, but the ideal candidate will have:

• At least 1-3 years of proven experience in a similar position
• University degree
• Advantage: experience in construction companies
• Good skills in organising, scheduling, planning
• Flexibility and adaptability
• Good spoken and written English
• Strong computer skills (proficiency in recognised design software and Microsoft applications).

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